Creating a Membership Item with a Deferred Payment Schedule

There are two ways to collect deferred payments for memberships. You can set Fixed Payment Dates or set a Fully Paid Date.

Fixed Payment Date memberships allow you to configure which dates the Membership payments will be charged to the members account. 

With a Fully Paid Date type of Membership, your customers can choose the best way for them financially to pay for their membership. They can choose to pay it up front, the down payment can be increased and the number of months to pay can be chosen by the customer (with a max set by the golf course)

Create the Item

1. From your Point of Sale, click Admin
2. Click Items & Departments
3. Navigate to the department where the item will be kept.
4. Click Add Item         

General Item Settings

The item type, Membership/Yearly Rental Item, is the only way a sale item can be added to the Membership Account for future payments. 

1. Type in the Name of the Membership Item
2. Press the tab button on your keyboard 3 times to copy the text. (Select each field on touch screen devices)
3. Select the Accounting Reference from the drop-down
4. Select the Tax from the drop-down
5. For the item type check off Membership/Yearly Rental Item
6. Click Next at the bottom

Inventory and Pricing Settings

1. Enter the minimum deposit amount in the box beside Deposit (If an amount is due at the time of initial sale)
2. If you want to restrict the sale of the item when the Max Quantity is sold, check off the box and enter the Max Qty for Sale
3. Click Next at the bottom

Receipt Settings

1. Set the receipt settings
2. Click Next at the bottom

Option #1: Fixed Payment Dates

1. Type in the Payment Amount (Before Tax)
2. Click Add Payment Dates and select each payment date.   These payment(s) will be automatically added to the members' Membership Account on the payment date(s) selected.
3. To remove a payment date, select the date and click Remove Payment

Note: If necessary, the deferred payments can be visible on the members statement if you change the report date to the future. (Ex. The next year)

Option #2: Fully Paid Date

1. Enter the price into the Total Price (Before Tax) field
2. Pick the Month of Final Payment that they can charge to a Membership Account

Print Payment Dates on Receipts

1. If you want the payment dates to appear on the customer receipt, check the box

Expiry

1. To add an expiry date, check off Set effective dates
2. Select the Expiry Date for this membership item

Note: If you choose a date in the future for the effective date, the system WILL NOT automatically activate the customer on that day.

Member Type

1. Check off Auto set member type of customer. When this item is sold it will auto set the member type to what is selected.
2. Select the Member Type from the drop-down
3. Click Save